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Restore items from the Recycle Bin

Bring back an item someone deleted, or clear the repository's deleted items for good.

Deleting an item doesn't destroy it — the item and its children move to the Recycle Bin, where they stay until someone permanently deletes them. Each Recycle Bin belongs to one repository and lists the deletions made in it.

Prerequisites​

  • Any license except Viewer, or the View All Deleted Objects repository permission. Without either, Recycle Bin doesn't appear in the navigation rail. See the License capability matrix and Roles and Permissions.
  • To restore an item someone else deleted, you need the View All Deleted Objects permission. Your own deletions need only the license.
  • To clear the Recycle Bin, you need the View All Deleted Objects permission.

Steps​

Find a deleted item​

  1. Select Recycle Bin in the navigation rail, below Help. It opens on the repository you used last; if you have access to several and haven't opened one yet, pick the repository from the list.

  2. Read the list, newest deletion first:

    ColumnWhat it shows
    Object NameThe deleted item, with its type icon
    Deleted ByWho deleted it — shown only with the View All Deleted Objects permission
    Deleted OnThe deletion date and time, in your profile's date format and time zone
    Deletion CommentThe comment entered in the Delete dialog. Click a long comment to see it in full

  3. To narrow a long list, type part of a name into the search box. Use the paging controls below the list to move between pages, and Results Per Page to show 10, 25, 50, 100, or 500 entries at a time.

Without the View All Deleted Objects permission, the list holds only the items you deleted yourself.

Restore an item​

  1. Check the items you want back.
  2. Click Restore.

Restoring returns the item, its children, and the relationships that were deactivated when it was deleted. Cycles that deletion canceled aren't reinstated.

A few rules govern what you can restore:

  • Restore the parent first. An item whose parent is still deleted is grayed out and can't be checked — hovering it shows "This object cannot be restored until its parent has been restored". Restore the parent, and the child becomes selectable.
  • A name clash renames the restored item. If the original name is taken, iGrafx appends a number: restore a second Order Intake folder and it comes back named Order Intake (1). A message confirms the name it used.

Clear the Recycle Bin​

Delete All destroys everything in this repository's Recycle Bin — every user's deletions, not only yours — and it can't be undone. Restore anything you still want before you start.

  1. Clear the search box. The count beside Delete All follows your search filter, but the purge always covers the whole repository, so a filtered count understates what will be destroyed.
  2. Click Delete All.
  3. Read the Warning Bulk Delete confirmation and click Confirm.

The purge runs in the background as a Recycle Bin Purge job. The Recycle Bin is unavailable while it runs, and iGrafx records the purge in the audit log.

Verify the purge completed​

Open Notifications → Status Log and find the Recycle Bin Purge row. Expand it to see how many objects were removed — a purge that hits a problem finishes as Completed With Errors and reports the count it managed. See Track background jobs.

Limitations​

  • Items stay in the Recycle Bin indefinitely. Nothing removes them on a schedule — someone has to clear it.
  • Permanent deletion can't be undone, and there's no way to purge a single item: Delete All is all or nothing.
  • Deleted shortcuts aren't recoverable. Deleting an item permanently deletes any shortcut pointing into it, and those shortcuts never reach the Recycle Bin.
  • Any cycle running on a deleted item is permanently deleted, even if the item is later restored.